Invoice template
Invoice template for agencies
Retainers, ad spend and production across a roster of clients — billed the same way every month without retyping it.
What is on it when you open it
Not a blank page — the lines this trade actually bills for, ready to edit.
- Monthly retaineryour rate
- Ad spend managementyour rate
- Content productionyour rate
Payment terms
Payment due within 30 days. Retainer covers the month stated above.
Net 30, with the retainer line stating the month it covers, so an invoice arriving on the 2nd is not mistaken for the previous one.
Same invoice, twelve clients, every month
Agency billing is not hard, it is repetitive — and repetition is where the mistakes and the forgotten months come from. Set a retainer once and it issues itself, with ad spend and production as their own lines so a client can see what is fee and what is pass-through.
Withholding tax
Agencies bill companies, so tax is withheld at source — and on a retainer it is withheld every single month. Worth getting right once.
Work out what will actually land →